Styles for the Person Schema

The Person schema is defined online HERE. It mainly consists of a person’s name(s), address(es), and email address(es).

PersonName and AdditionalNames

The schema stores each person’s name as a suite of fields:

  • name_prefix

  • first_name

  • middle_initial

  • last_name

  • name_suffix

As such, each field's style will be defined, and then collectively the various formats of presentation will be defined.

name_prefix

Name prefixes are, for the most part, titles of honor and respect. Therefore, follow title case for capitalization rules for creating the abbreviated version, as the abbreviated version is preferred. Because name prefixes should be standardized, a list of common prefixes follows:

Prefix

As Entered

Abbot

Abbot

Admiral

Adm.

Ambassador

Amb.

Baron

Baron

Baroness

Brnss.

Bishop

Bishop

Brigadier General

BG

Brother

Br.

Captain (Army)

CPT

Captain (Navy)

Capt.

Chancellor

Chan.

Chaplain

Chapln.

Chief Petty Officer

CPO

Commander

Cmdr.

Colonel

COL

Colonel (Retired)

COL (Ret.)

Corporal

CPL

Count

Count

Countess

Cntss.

Dean

Dean

Dr.

Dr.

Duke

Duke

Ensign

Ens.

Estate of

Estate of

Father

Fr.

Friar

Fr.

Frau

Frau

General

GEN

Governor

Gov.

Judge

Judge

Justice

Justice

Lord

Lord

Lieutenant (Navy)

Lt.

2nd Lieutenant (Army)

2LT

2nd Lieutenant (Marine/A.F.)

2dLt.

Lieutenant Commander

Lt. Cmdr.

Lieutenant Colonel

LTC

Lieutenant General

LTG

Lieutenant junior grade

Lt. j.g.

Mademoiselle

Mlle.

Major

MAJ

Master

Master

Master Sergeant

MSG

Miss

Miss

Madame

Mme.

Midshipman

MIDN

Monsieur

M.

Monsignor

Msgr.

Mister

Mr.

Married Woman

Mrs.

Ms.

Ms.

Mx.

Mx.

President

Pres.

Princess

Princess

Professor

Prof.

Rabbi

Rabbi

Rear Admiral

R.Adm.

Representative

Rep.

Reverend

Rev.

Reverends

Revs.

Right Reverend

Rt.Rev.

Sergeant

SGT

Senator

Sen.

Senor

Sr.

Senora

Sra.

Senorita

Srta.

Sheikh

Sheikh

Sir

Sir

Sister

Sr.

Staff Sergeant

SSG

The Honorable

The Hon.

The Venerable

The Venerable

Trust(ees)of

Trust(ees)of

Vice Admiral

V.Adm.

first_name and last_name

All names should be entered using the upper/lowercase letters, punctuation and spacing as indicated by the individual with one exception. Use the full legal spelling and format of the first name if the individual uses only the initial of their first name or prefer their middle name.

Hyphenation may be used to separate double names.

Examples:

first_name

last_name

Federico

de la Cruz

Abu

El-Haj

Mary-Jane

Mitchell Green

Stephanie

a’Court

Donald

StantonBaker

middle_initial

This should always be capitalized and followed by a period.

name_suffix

Suffixes, like prefixes, are to be entered from a standardized list using the abbreviated version. What follows is a list of common suffixes:

Abbreviation

Name suffix

II

Second

III

Third

IV

Fourth

AC

Companion of the Order of Australia

AK/AD

Knight/Dame of the Order of Australia

AM

Member of the Order or Australian

AO

Officer of the Order of Australia

BEM

British Empire Medal

BM

Bravery Medal

CH

Companion of Honour

COMDC

Commissioner of Declarations

CPA

Certified Public Accountant

CV

Cross of Valour

DDS

Doctor of Dental Medicine

DFM

Distinguished Flying Medal

DO

Doctor of Osteopathy

DSC

Distinguished Service Cross

DSM

Distinguished Service Medal

ESQ

Esquire

Esq

Esquire

GC

George Cross

JD

Jurist Doctor

JNR

Junior

Jr

Junior

KB

Knight Bachelor

KBE/DBE

Knight/Dame Commander of the Order of the British Empire

KCB/DCB

Knight/Dame Commander of the Order of the Bath

KCMG/DCMG

Knight/Dame Commander of the Order of Saint Michael and Saint George

KCVO/DCVO

Knight/Dame Commander of the Royal Victorian Order

KG

Knight of the Garter

KT

Knight of the Thistle

LLD

Doctor of Laws

MBE

Member of the Order of the British Empire

MC

Military Cross

MD

Doctor of Medicine

MHA

Member of the House of Assembly

MHR

Member of the House of Representatives

MLA

Member of the Legislative Assembly

MLC

Member of the Legislative Council

MP

Member of Parliament

OAM

Medal of the Order of Australia – Order of St John

OBE

Office of the Order of the British Empire

OC

Officer Commanding

OM

Order of Merit

PhD

Doctorate

QC

Queens Council

Ret

Retired from Armed Forces

RN

Registered Nurse

SC

Star of Courage

SNR

Senior

Sr

Senior

VC

Victoria Cross

PersonEmail and AdditionalEmails

Both of these are to be entered in lowercase.

PostalAddress and AdditionalPostalAddresses

All information is entered as title case.

Address1 and Address2

Capitalize street names, road names, park names, and building names. (CC_ID 06168)

Secondary Address Unit Designators - If the address is multi-unit apartment or building, place the room, suite, or apartment number in the Address2 field. If the secondary unit designator is not provided and only a pound sign (#) along with the number is provided, i.e., 3454 N. Jones #4, then remove the (#) and replace it with the abbreviation for number (“No”).

Code

Description

Example

Address1

Apt

Apartment

102 Main St

Apt 101

Bldg

Building

1600 Central Pl

Bldg 14

Dept

Department

Florida Tech

Accounting Dept

Fl

Floor

2700 College Blvd

4 th Fl

Rm

Room

55 Sylvan Blvd

Rm 18

Sp

Space

454 N Jones Rd

Sp 6

Ste

Suite

1356 Executive Dr

Ste 202

No

Number

4170 Cherry La

No 26

Numeric Street Names - When the street name is a number, add an abbreviated ending in lower case letters. Examples:

  • 2nd Avenue

  • 23rd Street

  • 40th Avenue

Rural Routes - The following addressing format is used for rural routes address: RR____, BOX____. Do not use the words ‘RURAL,’ ‘RUTA RURAL,’ ‘RFD,’ ‘BUZON,’ OR ‘BZN.’ A leading zero before the route number is not necessary. Examples:

Incorrect

Correct

Ruta Rural 3 Buzon 12000

RR 3 BOX 12000

RR02 Box 9800

RR 2 BOX 9800

RFD 1 Bzn 17-A

RR 1 BOX 17A

City and StateTerritoryProvince

Capitalize city, state, territory, and province names.

Country

The country will always be provided via a drop-down menu and will follow ISO 3166.

zipcode

The zipcode will always be entered as the five-digit number.