The Person schema is defined online HERE. It mainly consists of a person’s name(s), address(es), and email address(es).
The schema stores each person’s name as a suite of fields:
name_prefix
first_name
middle_initial
last_name
name_suffix
As such, each field's style will be defined, and then collectively the various formats of presentation will be defined.
Name prefixes are, for the most part, titles of honor and respect. Therefore, follow title case for capitalization rules for creating the abbreviated version, as the abbreviated version is preferred. Because name prefixes should be standardized, a list of common prefixes follows:
Prefix | As Entered |
Abbot | Abbot |
Admiral | Adm. |
Ambassador | Amb. |
Baron | Baron |
Baroness | Brnss. |
Bishop | Bishop |
Brigadier General | BG |
Brother | Br. |
Captain (Army) | CPT |
Captain (Navy) | Capt. |
Chancellor | Chan. |
Chaplain | Chapln. |
Chief Petty Officer | CPO |
Commander | Cmdr. |
Colonel | COL |
Colonel (Retired) | COL (Ret.) |
Corporal | CPL |
Count | Count |
Countess | Cntss. |
Dean | Dean |
Dr. | Dr. |
Duke | Duke |
Ensign | Ens. |
Estate of | Estate of |
Father | Fr. |
Friar | Fr. |
Frau | Frau |
General | GEN |
Governor | Gov. |
Judge | Judge |
Justice | Justice |
Lord | Lord |
Lieutenant (Navy) | Lt. |
2nd Lieutenant (Army) | 2LT |
2nd Lieutenant (Marine/A.F.) | 2dLt. |
Lieutenant Commander | Lt. Cmdr. |
Lieutenant Colonel | LTC |
Lieutenant General | LTG |
Lieutenant junior grade | Lt. j.g. |
Mademoiselle | Mlle. |
Major | MAJ |
Master | Master |
Master Sergeant | MSG |
Miss | Miss |
Madame | Mme. |
Midshipman | MIDN |
Monsieur | M. |
Monsignor | Msgr. |
Mister | Mr. |
Married Woman | Mrs. |
Ms. | Ms. |
Mx. | Mx. |
President | Pres. |
Princess | Princess |
Professor | Prof. |
Rabbi | Rabbi |
Rear Admiral | R.Adm. |
Representative | Rep. |
Reverend | Rev. |
Reverends | Revs. |
Right Reverend | Rt.Rev. |
Sergeant | SGT |
Senator | Sen. |
Senor | Sr. |
Senora | Sra. |
Senorita | Srta. |
Sheikh | Sheikh |
Sir | Sir |
Sister | Sr. |
Staff Sergeant | SSG |
The Honorable | The Hon. |
The Venerable | The Venerable |
Trust(ees)of | Trust(ees)of |
Vice Admiral | V.Adm. |
All names should be entered using the upper/lowercase letters, punctuation and spacing as indicated by the individual with one exception. Use the full legal spelling and format of the first name if the individual uses only the initial of their first name or prefer their middle name.
Hyphenation may be used to separate double names.
Examples:
first_name | last_name |
Federico | de la Cruz |
Abu | El-Haj |
Mary-Jane | Mitchell Green |
Stephanie | a’Court |
Donald | StantonBaker |
This should always be capitalized and followed by a period.
Suffixes, like prefixes, are to be entered from a standardized list using the abbreviated version. What follows is a list of common suffixes:
Abbreviation | Name suffix |
II | Second |
III | Third |
IV | Fourth |
AC | Companion of the Order of Australia |
AK/AD | Knight/Dame of the Order of Australia |
AM | Member of the Order or Australian |
AO | Officer of the Order of Australia |
BEM | British Empire Medal |
BM | Bravery Medal |
CH | Companion of Honour |
COMDC | Commissioner of Declarations |
CPA | Certified Public Accountant |
CV | Cross of Valour |
DDS | Doctor of Dental Medicine |
DFM | Distinguished Flying Medal |
DO | Doctor of Osteopathy |
DSC | Distinguished Service Cross |
DSM | Distinguished Service Medal |
ESQ | Esquire |
Esq | Esquire |
GC | George Cross |
JD | Jurist Doctor |
JNR | Junior |
Jr | Junior |
KB | Knight Bachelor |
KBE/DBE | Knight/Dame Commander of the Order of the British Empire |
KCB/DCB | Knight/Dame Commander of the Order of the Bath |
KCMG/DCMG | Knight/Dame Commander of the Order of Saint Michael and Saint George |
KCVO/DCVO | Knight/Dame Commander of the Royal Victorian Order |
KG | Knight of the Garter |
KT | Knight of the Thistle |
LLD | Doctor of Laws |
MBE | Member of the Order of the British Empire |
MC | Military Cross |
MD | Doctor of Medicine |
MHA | Member of the House of Assembly |
MHR | Member of the House of Representatives |
MLA | Member of the Legislative Assembly |
MLC | Member of the Legislative Council |
MP | Member of Parliament |
OAM | Medal of the Order of Australia – Order of St John |
OBE | Office of the Order of the British Empire |
OC | Officer Commanding |
OM | Order of Merit |
PhD | Doctorate |
QC | Queens Council |
Ret | Retired from Armed Forces |
RN | Registered Nurse |
SC | Star of Courage |
SNR | Senior |
Sr | Senior |
VC | Victoria Cross |
Both of these are to be entered in lowercase.
All information is entered as title case.
Capitalize street names, road names, park names, and building names. (CC_ID 06168)
Secondary Address Unit Designators - If the address is multi-unit apartment or building, place the room, suite, or apartment number in the Address2 field. If the secondary unit designator is not provided and only a pound sign (#) along with the number is provided, i.e., 3454 N. Jones #4, then remove the (#) and replace it with the abbreviation for number (“No”).
Code | Description | Example | Address1 |
Apt | Apartment | 102 Main St | Apt 101 |
Bldg | Building | 1600 Central Pl | Bldg 14 |
Dept | Department | Florida Tech | Accounting Dept |
Fl | Floor | 2700 College Blvd | 4 th Fl |
Rm | Room | 55 Sylvan Blvd | Rm 18 |
Sp | Space | 454 N Jones Rd | Sp 6 |
Ste | Suite | 1356 Executive Dr | Ste 202 |
No | Number | 4170 Cherry La | No 26 |
Numeric Street Names - When the street name is a number, add an abbreviated ending in lower case letters. Examples:
2nd Avenue
23rd Street
40th Avenue
Rural Routes - The following addressing format is used for rural routes address: RR____, BOX____. Do not use the words ‘RURAL,’ ‘RUTA RURAL,’ ‘RFD,’ ‘BUZON,’ OR ‘BZN.’ A leading zero before the route number is not necessary. Examples:
Incorrect | Correct |
Ruta Rural 3 Buzon 12000 | RR 3 BOX 12000 |
RR02 Box 9800 | RR 2 BOX 9800 |
RFD 1 Bzn 17-A | RR 1 BOX 17A |
Capitalize city, state, territory, and province names.
The country will always be provided via a drop-down menu and will follow ISO 3166.
The zipcode will always be entered as the five-digit number.