Styles for the Person Schema

The Person schema is defined online HERE. It mainly consists of a person’s name(s), address(es), and email address(es).

PersonName and AdditionalNames

The schema stores each person’s name as a suite of fields:

• name_prefix

• first_name

• middle_initial

• last_name

• name_suffix

As such, each field's style will be defined, and then collectively the various formats of presentation will be defined.

name_prefix

Name prefixes are, for the most part, titles of honor and respect. Therefore, follow title case for capitalization rules for creating the abbreviated version, as the abbreviated version is preferred. Because name prefixes should be standardized, a list of common prefixes follows:

Prefix	As Entered
Abbot	Abbot
Admiral	Adm.
Ambassador	Amb.
Baron	Baron
Baroness	Brnss.
Bishop	Bishop
Brigadier General	BG
Brother	Br.
Captain (Army)	CPT
Captain (Navy)	Capt.
Chancellor	Chan.
Chaplain	Chapln.
Chief Petty Officer	CPO
Commander	Cmdr.
Colonel	COL
Colonel (Retired)	COL (Ret.)
Corporal	CPL
Count	Count
Countess	Cntss.
Dean	Dean
Dr.	Dr.
Duke	Duke
Ensign	Ens.
Estate of	Estate of
Father	Fr.
Friar	Fr.
Frau	Frau
General	GEN
Governor	Gov.
Judge	Judge
Justice	Justice
Lord	Lord
Lieutenant (Navy)	Lt.
2nd Lieutenant (Army)	2LT
2nd Lieutenant (Marine/A.F.)	2dLt.
Lieutenant Commander	Lt. Cmdr.
Lieutenant Colonel	LTC
Lieutenant General	LTG
Lieutenant junior grade	Lt. j.g.
Mademoiselle	Mlle.
Major	MAJ
Master	Master
Master Sergeant	MSG
Miss	Miss
Madame	Mme.
Midshipman	MIDN
Monsieur	M.
Monsignor	Msgr.
Mister	Mr.
Married Woman	Mrs.
Ms.	Ms.
Mx.	Mx.
President	Pres.
Princess	Princess
Professor	Prof.
Rabbi	Rabbi
Rear Admiral	R.Adm.
Representative	Rep.
Reverend	Rev.
Reverends	Revs.
Right Reverend	Rt.Rev.
Sergeant	SGT
Senator	Sen.
Senor	Sr.
Senora	Sra.
Senorita	Srta.
Sheikh	Sheikh
Sir	Sir
Sister	Sr.
Staff Sergeant	SSG
The Honorable	The Hon.
The Venerable	The Venerable
Trust(ees)of	Trust(ees)of
Vice Admiral	V.Adm.

first_name and last_name

All names should be entered using the upper/lowercase letters, punctuation and spacing as indicated by the individual with one exception. Use the full legal spelling and format of the first name if the individual uses only the initial of their first name or prefer their middle name.

Hyphenation may be used to separate double names.

Examples:

first_name	last_name
Federico	de la Cruz
Abu	El-Haj
Mary-Jane	Mitchell Green
Stephanie	a’Court
Donald	StantonBaker

middle_initial

This should always be capitalized and followed by a period.

name_suffix

Suffixes, like prefixes, are to be entered from a standardized list using the abbreviated version. What follows is a list of common suffixes:

Abbreviation	Name suffix
II	Second
III	Third
IV	Fourth
AC	Companion of the Order of Australia
AK/AD	Knight/Dame of the Order of Australia
AM	Member of the Order or Australian
AO	Officer of the Order of Australia
BEM	British Empire Medal
BM	Bravery Medal
CH	Companion of Honour
COMDC	Commissioner of Declarations
CPA	Certified Public Accountant
CV	Cross of Valour
DDS	Doctor of Dental Medicine
DFM	Distinguished Flying Medal
DO	Doctor of Osteopathy
DSC	Distinguished Service Cross
DSM	Distinguished Service Medal
ESQ	Esquire
Esq	Esquire
GC	George Cross
JD	Jurist Doctor
JNR	Junior
Jr	Junior
KB	Knight Bachelor
KBE/DBE	Knight/Dame Commander of the Order of the British Empire
KCB/DCB	Knight/Dame Commander of the Order of the Bath
KCMG/DCMG	Knight/Dame Commander of the Order of Saint Michael and Saint George
KCVO/DCVO	Knight/Dame Commander of the Royal Victorian Order
KG	Knight of the Garter
KT	Knight of the Thistle
LLD	Doctor of Laws
MBE	Member of the Order of the British Empire
MC	Military Cross
MD	Doctor of Medicine
MHA	Member of the House of Assembly
MHR	Member of the House of Representatives
MLA	Member of the Legislative Assembly
MLC	Member of the Legislative Council
MP	Member of Parliament
OAM	Medal of the Order of Australia – Order of St John
OBE	Office of the Order of the British Empire
OC	Officer Commanding
OM	Order of Merit
PhD	Doctorate
QC	Queens Council
Ret	Retired from Armed Forces
RN	Registered Nurse
SC	Star of Courage
SNR	Senior
Sr	Senior
VC	Victoria Cross

PersonEmail and AdditionalEmails

Both of these are to be entered in lowercase.

PostalAddress and AdditionalPostalAddresses

All information is entered as title case.

Address1 and Address2

Capitalize street names, road names, park names, and building names. (CC_ID 06168)

Secondary Address Unit Designators - If the address is multi-unit apartment or building, place the room, suite, or apartment number in the Address2 field. If the secondary unit designator is not provided and only a pound sign (#) along with the number is provided, i.e., 3454 N. Jones #4, then remove the (#) and replace it with the abbreviation for number (“No”).

Code	Description	Example	Address1
Apt	Apartment	102 Main St	Apt 101
Bldg	Building	1600 Central Pl	Bldg 14
Dept	Department	Florida Tech	Accounting Dept
Fl	Floor	2700 College Blvd	4 th Fl
Rm	Room	55 Sylvan Blvd	Rm 18
Sp	Space	454 N Jones Rd	Sp 6
Ste	Suite	1356 Executive Dr	Ste 202
No	Number	4170 Cherry La	No 26

Numeric Street Names - When the street name is a number, add an abbreviated ending in lower case letters. Examples:

• 2nd Avenue

• 23rd Street

• 40th Avenue

Rural Routes - The following addressing format is used for rural routes address: RR____, BOX____. Do not use the words ‘RURAL,’ ‘RUTA RURAL,’ ‘RFD,’ ‘BUZON,’ OR ‘BZN.’ A leading zero before the route number is not necessary. Examples:

Incorrect	Correct
Ruta Rural 3 Buzon 12000	RR 3 BOX 12000
RR02 Box 9800	RR 2 BOX 9800
RFD 1 Bzn 17-A	RR 1 BOX 17A

City and StateTerritoryProvince

Capitalize city, state, territory, and province names.

Country

The country will always be provided via a drop-down menu and will follow ISO 3166.

zipcode

The zipcode will always be entered as the five-digit number.