Styles for the Person Schema
The Person schema is defined online HERE. It mainly consists of a person’s name(s), address(es), and email address(es).
PersonName and AdditionalNames
The schema stores each person’s name as a suite of fields:
name_prefix
first_name
middle_initial
last_name
name_suffix
As such, each field's style will be defined, and then collectively the various formats of presentation will be defined.
name_prefix
Name prefixes are, for the most part, titles of honor and respect. Therefore, follow title case for capitalization rules for creating the abbreviated version, as the abbreviated version is preferred. Because name prefixes should be standardized, a list of common prefixes follows:
Prefix
As Entered
Abbot
Abbot
Admiral
Adm.
Ambassador
Amb.
Baron
Baron
Baroness
Brnss.
Bishop
Bishop
Brigadier General
BG
Brother
Br.
Captain (Army)
CPT
Captain (Navy)
Capt.
Chancellor
Chan.
Chaplain
Chapln.
Chief Petty Officer
CPO
Commander
Cmdr.
Colonel
COL
Colonel (Retired)
COL (Ret.)
Corporal
CPL
Count
Count
Countess
Cntss.
Dean
Dean
Dr.
Dr.
Duke
Duke
Ensign
Ens.
Estate of
Estate of
Father
Fr.
Friar
Fr.
Frau
Frau
General
GEN
Governor
Gov.
Judge
Judge
Justice
Justice
Lord
Lord
Lieutenant (Navy)
Lt.
2nd Lieutenant (Army)
2LT
2nd Lieutenant (Marine/A.F.)
2dLt.
Lieutenant Commander
Lt. Cmdr.
Lieutenant Colonel
LTC
Lieutenant General
LTG
Lieutenant junior grade
Lt. j.g.
Mademoiselle
Mlle.
Major
MAJ
Master
Master
Master Sergeant
MSG
Miss
Miss
Madame
Mme.
Midshipman
MIDN
Monsieur
M.
Monsignor
Msgr.
Mister
Mr.
Married Woman
Mrs.
Ms.
Ms.
Mx.
Mx.
President
Pres.
Princess
Princess
Professor
Prof.
Rabbi
Rabbi
Rear Admiral
R.Adm.
Representative
Rep.
Reverend
Rev.
Reverends
Revs.
Right Reverend
Rt.Rev.
Sergeant
SGT
Senator
Sen.
Senor
Sr.
Senora
Sra.
Senorita
Srta.
Sheikh
Sheikh
Sir
Sir
Sister
Sr.
Staff Sergeant
SSG
The Honorable
The Hon.
The Venerable
The Venerable
Trust(ees)of
Trust(ees)of
Vice Admiral
V.Adm.
first_name and last_name
All names should be entered using the upper/lowercase letters, punctuation and spacing as indicated by the individual with one exception. Use the full legal spelling and format of the first name if the individual uses only the initial of their first name or prefer their middle name.
Hyphenation may be used to separate double names.
Examples:
first_name
last_name
Federico
de la Cruz
Abu
El-Haj
Mary-Jane
Mitchell Green
Stephanie
a’Court
Donald
StantonBaker
middle_initial
This should always be capitalized and followed by a period.
name_suffix
Suffixes, like prefixes, are to be entered from a standardized list using the abbreviated version. What follows is a list of common suffixes:
Abbreviation
Name suffix
II
Second
III
Third
IV
Fourth
AC
Companion of the Order of Australia
AK/AD
Knight/Dame of the Order of Australia
AM
Member of the Order or Australian
AO
Officer of the Order of Australia
BEM
British Empire Medal
BM
Bravery Medal
CH
Companion of Honour
COMDC
Commissioner of Declarations
CPA
Certified Public Accountant
CV
Cross of Valour
DDS
Doctor of Dental Medicine
DFM
Distinguished Flying Medal
DO
Doctor of Osteopathy
DSC
Distinguished Service Cross
DSM
Distinguished Service Medal
ESQ
Esquire
Esq
Esquire
GC
George Cross
JD
Jurist Doctor
JNR
Junior
Jr
Junior
KB
Knight Bachelor
KBE/DBE
Knight/Dame Commander of the Order of the British Empire
KCB/DCB
Knight/Dame Commander of the Order of the Bath
KCMG/DCMG
Knight/Dame Commander of the Order of Saint Michael and Saint George
KCVO/DCVO
Knight/Dame Commander of the Royal Victorian Order
KG
Knight of the Garter
KT
Knight of the Thistle
LLD
Doctor of Laws
MBE
Member of the Order of the British Empire
MC
Military Cross
MD
Doctor of Medicine
MHA
Member of the House of Assembly
MHR
Member of the House of Representatives
MLA
Member of the Legislative Assembly
MLC
Member of the Legislative Council
MP
Member of Parliament
OAM
Medal of the Order of Australia – Order of St John
OBE
Office of the Order of the British Empire
OC
Officer Commanding
OM
Order of Merit
PhD
Doctorate
QC
Queens Council
Ret
Retired from Armed Forces
RN
Registered Nurse
SC
Star of Courage
SNR
Senior
Sr
Senior
VC
Victoria Cross
PersonEmail and AdditionalEmails
Both of these are to be entered in lowercase.
PostalAddress and AdditionalPostalAddresses
All information is entered as title case.
Address1 and Address2
Capitalize street names, road names, park names, and building names. (CC_ID 06168)
Secondary Address Unit Designators - If the address is multi-unit apartment or building, place the room, suite, or apartment number in the Address2 field. If the secondary unit designator is not provided and only a pound sign (#) along with the number is provided, i.e., 3454 N. Jones #4, then remove the (#) and replace it with the abbreviation for number (“No”).
Code
Description
Example
Address1
Apt
Apartment
102 Main St
Apt 101
Bldg
Building
1600 Central Pl
Bldg 14
Dept
Department
Florida Tech
Accounting Dept
Fl
Floor
2700 College Blvd
4 th Fl
Rm
Room
55 Sylvan Blvd
Rm 18
Sp
Space
454 N Jones Rd
Sp 6
Ste
Suite
1356 Executive Dr
Ste 202
No
Number
4170 Cherry La
No 26
Numeric Street Names - When the street name is a number, add an abbreviated ending in lower case letters. Examples:
2nd Avenue
23rd Street
40th Avenue
Rural Routes - The following addressing format is used for rural routes address: RR____, BOX____. Do not use the words ‘RURAL,’ ‘RUTA RURAL,’ ‘RFD,’ ‘BUZON,’ OR ‘BZN.’ A leading zero before the route number is not necessary. Examples:
Incorrect
Correct
Ruta Rural 3 Buzon 12000
RR 3 BOX 12000
RR02 Box 9800
RR 2 BOX 9800
RFD 1 Bzn 17-A
RR 1 BOX 17A
City and StateTerritoryProvince
Capitalize city, state, territory, and province names.
Country
The country will always be provided via a drop-down menu and will follow ISO 3166.
zipcode
The zipcode will always be entered as the five-digit number.
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